Oral Presentation Guidelines

View this page as a Downloadable PDF

Schedule & Format:

Please reference the detailed Program Schedule to see when your session is scheduled. Unless otherwise noted in the program most presentations are 20 minutes long (microtalks are 10 minutes), please ensure that you don’t run over your allotted time by practicing your talk prior to the conference.

Meeting Room Standard Equipment:

  • One LCD Projector
  • One laptop computer
  • One lavaliere microphone
  • One presentation remote with laser pointer
  • One screen of appropriate size
  • Internet access

Presenters will be required to use the conference-supplied laptop computer. The IAWF computer will have the following software installed: Microsoft Power Point 2010, Adobe Acrobat 10.x or higher, QuickTime 7.x or higher, Macromedia Flash Player 11.x or higher, and Internet Explorer 8.x or higher. Please bring your presentation on one of the following media:

  • USB flash drive
  • CD-R

Note: If your graphics or video clips are not imbedded into your presentation please bring them as well. If your presentation was created on a MAC and converted to run on a PC, please test it before you come to the meeting. Make sure that the hyperlinks still function. Avoid using a rewritable CD (CD-WR). We’ve encountered compatibility problems with them.

Presentations Loading

Please note that all presenters will be required to use the computers we are supplying; this will ensure smooth transitions between presentations.
We have provided an on-line submission system to upload your presentations. All oral presenters are required to turn in their presentations the day prior to their session.  This is very important so we can load your presentations and make an adjustments that may be needed before your presentation. Please do your very best to help us out with this!  Please do not upload your presentation until it is finalized, otherwise you will need to withdraw and resubmit.
You can either use the online system or you can upload your presentation at the speaker table in the registration area onsite.


Send any questions regarding audio/visual or computer support to Mikel Robinson at execdir@iawfonline.org.

Conference Proceedings

All those who present a poster, oral presentation or microtalk at the Large Fires conference have the option of publishing their material in conference proceedings.  The proceedings will be published by the Rocky Mountain Research Station and will be made available as a printed copy or online.

Manuscripts can be submitted as an abstract, extended abstract or full paper. Abstracts should be less than 500 words and contain no references, tables or figures.  Abstracts submitted online will NOT be used for publication because many are too short. Extended abstracts are approximately 3-5 pages in length (around 1000-1500 words) and may contain references, figures and tables.  A full paper is no longer than 20 pages (5000 words) including references, figures, and tables.

All submissions must follow the RMRS guidelines for format, style, citations, tables and figures as posted on the conference web site.

All abstracts, extended abstracts, and papers must be peer-reviewed by at least two people prior to submission and the manuscript must be revised based on reviewer comments.  Senior authors must identify all reviewers and their contact information in the submission email and they must save the review comments in case there is an inquiry until after the proceedings are published.

All submissions are due on July 1, 2014. More detailed information will be available later.


Conference Registration:
All presenters are required to register for the conference. On-line registration is now open. Note that all accepted presenters are required to register by April 11, 2014 or they may be dropped from the program.

Hotel and Travel:
The conference will be held at The University of Montana, 32 Campus Drive, Missoula, Montana.

Nestled in the heart of western Montana’s stunning natural landscape, the University of Montana is a place where top-tier students, educators and researchers from across the country and around the globe come and thrive. UM is located in Missoula, Montana’s second-largest city with a population of 80,000 residents. The University draws a diverse population to Missoula and helps cultivate an educated, engaged and vibrant community.

We have secured a block of rooms at the eight Missoula hotels at the Federal Per Diem Rate. Visit our hotel page for more information.

The Missoula International Airport (MSO) is serviced by Alaska Airlines, Allegiant, Delta and United and has non-stop travel to Chicago, Denver, San Francisco, Atlanta, Minneapolis, Salt Lake City, Las Vegas, Phoenix, Los Angeles, Oakland, Portland and Seattle. Book early to secure the best rates.

The airport is 4 miles northwest of downtown Missoula; there are several Ground Transportation options to and from the Missoula International Airport, onsite and offsite rental car companies, taxis, shuttles and public transportation. In addition, many of the hotels provide complimentary shuttle service.

Parking/Transportation: Daily shuttle transportation will be provided to and from the conference hotels to The University of Montana. Some are also within walking distance. All driving visitors need to purchase a day pass or hourly pay parking permits for the duration of their stay on campus. Details are on our Parking Page.

 If a circumstance arises that will prevent you from attending the conference, please let us know as soon as possible by e-mailing the execdir@iawfonline.org.

We look forward to seeing you in Missoula!